CHAPLIN PUBLIC LIBRARY

Board of Trustees

Meeting Minutes

September 22, 2008

 

Chairperson Helen Weingart called the meeting to order at 7:00 PM.  Present were Board members June Rose, Sharyn Rusch, Dianne Beer, Betty Urban, Rebecca Stockdale-Woolley and Kitty LeShay.  Others present were Library Director Gerre Helmer and Assistant Librarian Jessica Jahnke.  Unable to attend was Board member Bill Jenkins and Diane Cox. 

 

3.                  ADDITIONS TO AGENDA: 

Presentation by Deputy Fire Chief Chris Bray for Fire Prevention Week.

 

4.                  AUDIENCE FOR CITIZENS: 

Deputy Fire Chief presented the following ideas for Fire Prevention Week to be held at Chaplin Library on Saturday October 25th from 1-3pm:

♦ Coloring book station (coloring books provided free by the Fire Department)

♦ Fire Extinguisher Safety station (how to use, where to buy)

♦ Develop Home Escape Plan station

♦ Smoke Detector station

♦ Information, Questions & Answers station

♦ Fire Trucks, Ambulance and gear (make reflective house numbers for residents)

            ♦ Fire Prevention Scavenger Hunt

 

June Rose suggested advertising at Chaplin Elementary and in the Broadcaster for Fire Prevention Week.

 

5.                  APPROVAL OF MINUTES:  August 18, 2008

Motion to approve the minutes of August 18, 2008, was made by Kitty LeShay with the following correction:  Under Director’s Report should read – Weingart will look into options for replacement of the system.  Under Director’s Report should read - 10 periodical subscriptions have been eliminated from the collection.  The motion was seconded by Dianne Beer and carried with one abstention by June Rose.

 

6.                  REPORTS:

A.                 Director’s Report:

Circulation for the month of August is 684 (last year was 846).

The Special Revenue balance is $8,965.65 and does not include the state grant ($1,321.99).

 

There have been 25 new patrons since July.

                        The Read to the Dog program was held in September.

                        The Art Teacher has been contacted at Chaplin Elementary to display student artwork.

                        The Board was presented with proposed survey to get feedback on desired programs.

                        The printer is broken and needs to be replaced.

                        Weeding of fiction and non-fiction is ongoing.

 

 

 

                       

The meeting room is being used by the Historical Commission, Conservation Group, Mom’s Social Group, Democratic Town Committee, Boy Scouts, Zoning Board of Appeals and Assessors.

 

The budget report was presented.  Building Maintenance is overspent due to the replacement of motors for the heating and air conditioning units.  Electricity for July, August and September was $179.90 less than last year.  The remaining balance for Substitute Librarian is $169.00.

 

B.                 Board Chair Report:  None

 

C.                 Board Members Report: 

Sharyn Rusch and Kitty LeShay attended the Chaplin Elementary Open House, gave out library card applications and answered questions. 

 

7.                  OLD BUSINESS:

A.        Personnel Policy: 

Meeting was held with the Library Director to review expectations for action planning and share ideas for goals.

 

B.                 Director’s Action Plan:

The Director’s goals include automation, tech support, doing survey, adding Library aides and getting the book sale going.

 

8.                  NEW BUSINESS:

A.                 Programming Plan:

The Board was presented with a proposed program list.  Each program would require research, contract write-up, email places to advertise, make up fliers, set-up and refreshments.  Possible concerns were the number of programs, who will organize the programs, the cost and the time commitment.  The Discovery Group would sponsor children’s programs below age 8.  Helen Weingart suggested the Library Director do 2 programs and each Board member take responsibility for 1 program a year.   Helen Weingart asked the Board to email her with ideas and commitments.  The plan will be finalized at the next meeting.

 

            B.        Mural Dedication Plan – October 18 by H. Weingart

The mural dedication will be held Saturday, October 18th at 1:00 PM.  The flyer was designed by Bill Philbrick.  The program will include a book with a commemorative cover of the historical houses on Chaplin Street, a certificate presented to Arnold by the First Selectmen, a photo montage, artwork on display from students at Chaplin Elementary and Parish Hill, an overview of the houses in the mural by the Historic Commission, acknowledgement to Joey Philbrick for contributions to the library, wrapped up by a sparkling cider toast and refreshments.

 

9.                  CORRESPONDENCE:  None

 

 

 

10.              AGENDA ITEMS FOR NEXT MEETING:

● Finalize Program Plan

 

11.              ADJOURNMENT:

The meeting adjourned at 8:35 PM.

 

Respectfully submitted by Kathleen Scott

Recording Secretary