CHAPLIN
PUBLIC LIBRARY
Board of
Trustees Meeting
Chaplin,
Connecticut
Meeting
Minutes
May 18,
2009
Chairperson Helen Weingart started the meeting at 7:00 PM. with
a lack of a quorum. Board members
present were Dianne Beer, Kitty LeShay and Sharyn Rusch. Others present were Library Director Gerre
Helmer and Assistant Librarian Jessica Jahnke.
Unable to attend was Board members Diane Cox, Betty Urban, Rebecca
Stockdale-Woolley, June Rose and Bill Jenkins.
A
webinar was held with VERSO, an easy web based automation system with modular
add-on capability. The advanced data
center has battery backup and alternate internet connections. Patron data and bibliographic data can be
imported and setup properly. Training
will be provided onsite. Tech support is
available from 8am to 8pm. The patron
user interface can be setup with content, graphics, message of the day,
recently acquired books and jacket art (an additional cost of $800 for a year’s
subscription). Patrons can save recent searches,
create lists (books they’ve read), email lists and can access the catalog site
from home. The staff site creates the
patron user interface, handles circulation and cataloging and establishes staff
privileges to the site.
Jessica
Jahnke presented information on the Summer Reading program with a theme to be
creative in the library and celebrate the arts with art & drawing and
cartooning. $150 is needed for
prizes.
Helen
Weingart will put in a request to spend $1,000 on books.
Starting
July 1st, there will be a new recycling program. The First Selectman would like the Library to
sponsor a program on recycling.
Woodcock
Refrigeration discovered a problem with the thermostat holding time. Inspections cost more through this company
but they are more thorough.
Helen
Weingart presented several items that June Rose obtained for a Silent
Auction. Gift Certificates, Services and
products were received from TSI Harley Davidson, The Tire Clinic, Angelino’s,
Mansfield Restaurant, Connections Dating Service, Frank’s Liquor, Bagel One,
Home Depot, Chaplin Package Store, Leventi’s and The Wooden Spoon.
June
Rose arrived at 8:25 p.m. making the meeting official with a quorum.
There
will be baskets for the Silent Auction:
a basket for 7 hours of cleaning and a basket for 7 hours of carpentry
or plumbing. Advertising will be done on
Channel 14 and in the local newspapers. June
Rose and Kitty LeShay will work on this program and firm up a date for the end
of June.
Motion to
approve $150 out of Special Revenue for Summer Reading Program, was made by
Kitty LeShay, seconded by Sharyn Rusch and carried unanimously.
Motion to
request permission to spend $1,000 on books, was made by Sharyn Rusch, seconded
by Dianne Beer and carried unanimously.
Agenda Items for Next Meeting:
§ VERSO automation
§ Creating Library Employee Handbook
§ Budget Review for Budget Freeze
§ Lending Policy for Kilowatt Power Machine
§ Silent Auction
§ Maintenance Contract
The
meeting adjourned at 8:44 PM.
Respectfully submitted by Kathleen Scott
Recording Secretary