CHAPLIN BOARD OF FINANCE

AND

CHAPLIN BOARD OF SELECTMEN

Chaplin, Connecticut

Special Joint Meeting Minutes

March 2, 2009

Chairperson Dick Weingart called the meeting to order at 7:04 PM. Present were Board members Donna Linkkila, Bill Rose IV, Nelson Bakken and Pat Boyd. Selectmen present were Bob Dubos, Eugene Boomer, and William Rose III. Unable to attend was Board member David Morris.

3. REVIEW AND APPROVE TOWN AND BOARD OF EDUCATION “BUDGET FREEZE” LETTERS FOR FY 2008-2009:

Motion to Accept Revised Budget Freeze Letters, was made by William Rose III, seconded by Robert Dubos and carried unanimously.

4. REVIEW FINANCIAL PROCEDURES MANUAL MATERIALS RECEIVED FROM CCM:

- Discuss and act on sending Town staff and BOF member to CCM workshop on March 18^th

The CCM documents were reviewed.

5. REVIEW BUDGET PREPARATION TIMELINE FOR FY 2009-2010 BUDGET:

The Budget Timeline was reviewed.

6. REVIEW AGENCY BUDGETS REQUESTS AND IDENTIFY LINE ITEMS REQUIRING FURTHER CLARIFICATION:

Section 1 – CIP

Discussion of expenses for Ross Library and Grange furnaces, road repaving and other expenditures

Section 2

Question of fire dept. insurance on 2 budgets – General Govt. (section 2) and Fire Department (section 33)

Question on line 20275 – move to Senior Center? Dick will check with Roxanne.

Section 5 – Assessor

Need clarification on line 23103. Follow-up with Chandler Rose – ongoing expense/increases

Section 7

No budget from Board of Education yet

Section 9

Postage question – line 27111 also in section 2, line 20325.

Section 13

Need budget submitted

Section 15

Health insurance increased 13.6% ($21,000)

Section 19

Library budget – error for line 34108

Section 20

Question on line 36104

Section 22

Line 38103 cell phone expenditure – question of moving expense to general expense budget

Section 29

Line 44100 eliminated - $725 reduction

Section 33

Line 47105 – follow-up with Val

7. REVIEW CIP PRIORITIES FROM CIP COMMITTEE: No Report

8. DISCUSS TOWN EMPLOYEE SALARIES AND CONTRACT NEGOTIATIONS FOR FY

2009-2010:

Motion to enter into Executive Session (10:15 PM) for the purpose of discussing Town Employee Salaries and Contract Negotiations for FY 2009-2010 was made by William Rose III, seconded by Donna Linkkila and carried unanimously.

The Boards came out of Executive Session at 10:30 PM.

9. ADJOURN:

Motion to adjourn (10:32 PM) was made by Pat Boyd, seconded by William Rose III and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Secretary