Board of Selectmen
Chaplin, Connecticut
Thursday, November 5, 2009
Time7:00PM Regular Meeting
Chaplin Town Hall
1. Call to Order
William Rose IV-First Selectman called the meeting to order at 7:00PM.
2. Additions to Agenda
William Rose IV added 2A Roll Call
A. Roll Call
The Board introduced themselves. Members Present: William Rose IV, John Smith and Irene Schein. Others Present: Karen O’Gorman and Betty Urban-Clerk. Audience Present: Pat Calderwood, Rachel MacDonald, Winfield Phillips, Doug Dubitsky, Dick Weingart, Catherine McDonald and Kevin McDonald.
3. First Audience of Citizens
Pat Calderwood would like to put on the agenda for next month a tax issue regarding the property of Harriet Phillips, who is deceased as of March 2006. Winfield Phillips is the executer of the property, and has been trying to sell it. The property consists of 15 acres off of Tower Hill Road. At this time, approximately $16,000 in taxes is due. A packet of information was given to the Tax Collector. She requested that a payment of $1300 monthly be made. They would like to pay $600 monthly and avoid foreclosure. William Rose IV said the packet will be reviewed and will be on next months agenda.
Winfield Phillips said a tree that is located across from 29-39 Tower Hill has such a large hole that it is dangerous. It will be taken care of.
4. Open Bids for Winter Sand Contract
William Rose IV opened five bids for the Sand Contract.
Roth & Materials $11.48 a ton delivered
DeSiato Sand & Gravel-Storrs $14.00 per yard
Becker Construction-Willington $13.00 a ton delivered
Windham Materials $12.00 a yard delivered
LaFrambroise-Brooklyn 2000 tons at $10.50 delivered
William Rose IV will research the difference between tons and yards. A Special Meeting of the Board will be called to make a decision. The sand will need to be tested to make sure not saturated with water before a final decision is made.
5. Open Bids of Painting of Firehouse Hall
Three bids were received.
John Lucas-Palmer Rd Chaplin $1895
Ed Lovely-Chaplin $3400
Labinerar Painting $1600
These bids included repairing walls before painting, doing trim and doors. Material was included. No warranties were specified. The Board decided to check references and warranty and go with the lowest bid.
6. Approve Minutes of Regular Meeting of October 1, 2009
Irene Schein made a motion to accept the minutes of October 1, 2009 as a point of reference. Seconded by John Smith. Motion passed
7. Communications and Reports
A. Trooper Report-October 2009
M.V. Accidents 1 Assault 1 Burglary 1
D.U. I 1 Larceny 1 Narcotics Violation 1
Traffic Stops 20 Non-Criminal 2
Board would like a definition on Non-Criminal.
B. Board Members Reports None
8. Old Business
A. Infrastructure
Gene Boomer has been working on this project. William Rose IV will contact him and put on Agenda for next month.
B. Voting Location
The Board would like to change the Voting Location so the Town Hall would not need to close down, especially on Tuesdays. William Rose IV will contact William Jenkins and get information on the pros and cons and what would be needed.
C. Energy Conservation Grant
Karen O’Gorman said the application for the Grant for approximately $32, 000 has been submitted. William Rose IV will get more information and put on the Agenda for next month.
9. New Business
A. Tax Collector Refunds
Irene Schein made a motion to approve the tax refunds as presented. Seconded by John Smith. Motion passed.
B. Resignations and Appointments
On June 10, 2009, Steve Laume wrote a letter of resignation to the Conservation Commission. A letter of interest was received from Maura Robie on September 17, 2009. William Rose IV will contact her to see if still interested. Irene Schein made a motion to appoint Maura Robie to the Alternate Position on the Conservation Commission, if she is still interested. Seconded John Smith. Motion Passed.
C. Tip Garrett
Tip Garrett requested that his trapping agreement of nuisance wildlife be renewed. The Board agreed to have John Smith contact Mr. Garrett to get more information.
10. Other Business
Irene Schein brought up a discussion on Personnel issues. She feels that it is important to have guidelines and job descriptions are needed. She would like the Board of Selectmen to take this project on, instead of Board of Finance. William Rose IV would like to see guidelines for the duties of elected positions also, as long as within State Statures. Karen O’Gorman said she has some information from an earlier study. Irene Schein will review and organize the information.
Irene Schein questioned whether CIP agencies should be contacted for a meeting. Karen O’Gorman has a list and letters are usually sent out in December, and the meeting is held in January. Bill Rose IV said the same procedure will be followed.
Irene questioned when Budget Process starts. Bill Rose IV said will start working on it.
11. Second Audience of Citizens
Doug Dubitsky wants the Board of Selectmen to consider using the town website to get more information out to the public. He would like to see all meeting agendas posted. William Rose IV agrees and wants to utilize the Website.
Dick Weingart said the Board of Finance approves the basic budget letter in December, and it goes out soon after. Dick would like the CIP request to go out at the same time. He sees no improvement in finances in the coming year or in support from the State, and would like to keep budgets as close as possible to this year. He would like to have the Board of Finance work with the Board of Selectmen on the Budget, and invited William Rose IV to the BOF meetings. There will be a vacant position on the BOF, and would like the appointment done at the December meeting. Dick said the change to the new bank, Savings Institute, is almost completed. Everything seems to be going smoothly. Lucy DeMayo wrote a letter to the Bank of America and requested reimbursement for excessive fees that were charged.
John Smith questioned if Chris Komuves is on the payroll for the Website. Dick Weingart said he is paid by the hour. William Rose IV spoke to Chris and would like to see a cover sheet from all Boards on Website. The Board feels the Website is a valuable tool and want minutes, agendas and other information to be posted each month.
12. Agenda Suggestions for Next Meeting
Voting Location Harriet Phillips-Tax Issue
Energy Conservation Grant Infrastructure
Jag Grant Responsibilities of Selectmen
Tip Garrett Approval of Calendar of BOS Meetings
Job Descriptions
13. Date, Time, and Place of Next Meeting
The next meeting of the Board of Selectmen will be held on Thursday, December 3, 2009 at 7:00PM in the Chaplin Town Hall.
14. Adjourn
Irene Schein made a motion to adjourn the meeting. Seconded by John Smith. The meeting was adjourned at 8:20PM.
Respectfully Submitted,
Betty G. Urban