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495 Phoenixville Road, Chaplin, CT 06235

Windham County Connecticut

 Phone: (860) 455-0073

 Fax: (860) 455-0027

 Email: assistant@chaplinct.org

Town Clerk

Chaplin Town Clerk Hours:

Sunday: CLOSED
Monday: 9:00am - 3:00pm
Tuesday: 1:00pm - 7:00pm
Wednesday: 9:00am - 3:00pm
Thursday: 9:00am - 3:00pm
Friday: Closed
Saturday: Closed

Town Clerk: Shari Smith
Phone: (860) 455-0073 extension 312
Email: townclerk@chaplinct.org

To Chaplin’s Permanently Disabled Voters:  Voters with permanent disabilities may be eligible for permanent absentee ballot status. Permanent absentee ballot status enables the elector to receive an absentee ballot for each election, primary, and referendum in the municipality in which they are eligible to vote. The voter must file an application and a doctor's certificate stating they have a permanent disability and are unable to appear at the polls.  Contact the Town Clerk's office for further details.

Duties of a town clerk as mandated by Connecticut Statue are as follows: In a designated jurisdiction within Connecticut, elected or appointed, the town clerk is responsible for administration & management process specific to land records, elections, vital statistics, licensing & various other municipal records in compliance with state statutes, federal regulations, municipal charters & local ordinances.

Examples of such duties include: (Directly or through others)

  • Records, processes & indexes land records
  • Computes & collects municipal & state conveyance taxes
  • Microfilms land records & provides for secure storage
  • Records, certifies & reports on election process activities (including campaign financing)
  • Issues absentee ballots
  • Records, indexes &files vital statistics' documents such as marriages, births, deaths, burials, disinterment's, & cremations
  • Compiles statistical data & prepares & submits reports
  • Issues canine licenses
  • Issues & approves voter registration cards & other permits unique to the jurisdiction
  • Records, indexes & files maps, veterans discharges, liquor permits & trade name certificates
  • Maintains & posts calendar of jurisdiction governing body & its boards & commissions
  • Transcribes or files for record minutes, votes, appointments & terms of office & oaths
  • Handles jurisdictional codification of ordinances & regulations
  • Answers inquiries from the general public and officials including research & genealogy
  • Trains & evaluates staff
  • Prepares capital & operating budgets
  • Files & certifies Notary Public
  • Prepares certified copies of documents & affixes seals
  • Participates in professional self-development programs & continuing education opportunities
  • May serve as governing body's representative at designated functions & events
  • Does special projects and related work as required & any other requirements mandated by State Statute as amended by law from time to time

 

Town/State Resources

Connecticut Town Clerk's Portal

 Secretary of State Office

CT Department of Health

State Elections Enforcement Commission 

 

WEB GIS Maps and Online Property information are available using MainStreetGis (NOTE: recommended browers -  the latest versions of Goggle Chrome, Internet Explorer, and FireFox).  CLICK HERE TO SEARCH FOR A PROPERY MAP

For Military and people overseas you can get a Federal Post Card Application.  Click here for more information on the Uniformed and Overseas Citizens Absentee Voting Act or UOCAVA


Upcoming Meetings & Events (next 30 days)


Resources

Budgets

Chaplin Final Proposed Budget FY 2014-2015

Chaplin Final Proposed Budget FY 2015-2016

Chaplin Final Proposed Budget FY 2016-2017

Documents

Basic Fee Schedule

Dog License Fees

HDC - History Regulations Procedures

Marraige License Laws of Connecticut

November 8, 2016 - Sample Town Ballot Presidential Election

Zoning Regulations

Forms

Absentee Ballot - Application for Additional Absentee Ballot

Absentee Ballot Application

Absentee Ballot Application - Referendum Less than Three Weeks - ED-3R

Absentee Ballot Emergency Application

Certificate of Change of Name

Hampton Regional Housing Rehab Program - Application

HDC - Application for Certificate of Appropriateness

Logging Permit Application

Marriage License Worksheet

Notification of Timber Harvest

Request for a Certified Copy of a Birth Record

Request for a Certified Copy of a Marriage License

Request for Certified Copy of a Death Certificate

Trade Name Certificate

Transfer Station - Confirmation of Construction Job

Zoning Permit Application

Notices

Board of Finance Public Hearing 04/10/2017

Reports

Annual Report 2014-2015

Contact Town Clerk

Phone: (860) 455-0073 ext 312
Fax: (860) 455-0027
495 Phoenixville Road

Staff

Shari Smith (R)
Town Clerk
Term End: 01/01/2018