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495 Phoenixville Road, Chaplin, CT 06235

Windham County Connecticut

 Phone: (860) 455-0073

 Fax: (860) 455-0027

 Email: assistant@chaplinct.org

Town Clerk

Chaplin Town Clerk Hours:

Sunday: CLOSED
Monday: 9:00am - 3:00pm
Tuesday: 1:00pm - 7:00pm
Wednesday: 9:00am - 3:00pm
Thursday: 9:00am - 3:00pm
Friday: Closed
Saturday: Closed

Town Clerk: Shari Smith
Phone: (860) 455-0073 extension 312
Email: townclerk@chaplinct.org

To Chaplin’s Permanently Disabled Voters:  Voters with permanent disabilities may be eligible for permanent absentee ballot status. Permanent absentee ballot status enables the elector to receive an absentee ballot for each election, primary, and referendum in the municipality in which they are eligible to vote. The voter must file an application and a doctor's certificate stating they have a permanent disability and are unable to appear at the polls.  Contact the Town Clerk's office for further details.

Duties of a town clerk as mandated by Connecticut Statue are as follows: In a designated jurisdiction within Connecticut, elected or appointed, the town clerk is responsible for administration & management process specific to land records, elections, vital statistics, licensing & various other municipal records in compliance with state statutes, federal regulations, municipal charters & local ordinances.

Examples of such duties include: (Directly or through others)

  • Records, processes & indexes land records
  • Computes & collects municipal & state conveyance taxes
  • Microfilms land records & provides for secure storage
  • Records, certifies & reports on election process activities (including campaign financing)
  • Issues absentee ballots
  • Records, indexes &files vital statistics' documents such as marriages, births, deaths, burials, disinterment's, & cremations
  • Compiles statistical data & prepares & submits reports
  • Issues canine licenses
  • Issues & approves voter registration cards & other permits unique to the jurisdiction
  • Records, indexes & files maps, veterans discharges, liquor permits & trade name certificates
  • Maintains & posts calendar of jurisdiction governing body & its boards & commissions
  • Transcribes or files for record minutes, votes, appointments & terms of office & oaths
  • Handles jurisdictional codification of ordinances & regulations
  • Answers inquiries from the general public and officials including research & genealogy
  • Trains & evaluates staff
  • Prepares capital & operating budgets
  • Files & certifies Notary Public
  • Prepares certified copies of documents & affixes seals
  • Participates in professional self-development programs & continuing education opportunities
  • May serve as governing body's representative at designated functions & events
  • Does special projects and related work as required & any other requirements mandated by State Statute as amended by law from time to time

 

Town/State Resources

Connecticut Town Clerk's Portal

 Secretary of State Office

CT Department of Health

State Elections Enforcement Commission 

 

WEB GIS Maps and Online Property information are available using MainStreetGis (NOTE: recommended browers -  the latest versions of Goggle Chrome, Internet Explorer, and FireFox).  CLICK HERE TO SEARCH FOR A PROPERY MAP

For Military and people overseas you can get a Federal Post Card Application.  Click here for more information on the Uniformed and Overseas Citizens Absentee Voting Act or UOCAVA


Resources

Budgets

Chaplin Final Proposed Budget FY 2014-2015

Chaplin Final Proposed Budget FY 2015-2016

Chaplin Final Proposed Budget FY 2016-2017

Chaplin Final Proposed Budget FY 2017-2018

Chaplin Final Proposed Budget FY 2018-2019

Documents

2019 Annual Meeting Dates of Chaplin Boards and Commissions

Basic Fee Schedule

Contract - CES Principal Kevin Chavez

Marraige License Laws of Connecticut

Plan of Conservation and Development - 2010

RD 11 7-1-16 to 6-30-18 Administrators Contract

RD 11 7-1-18 to 6-30-21 Administrators Contract

Superintendent Contract 2018-2019

Forms

Absentee Ballot Application ED-3

Absentee Ballot Application for Additional Absentee Ballot ED-3A

Absentee Ballot Application Referendum Less than Three Weeks Notice ED-3R

Absentee Ballot Emergency Application ED-3E

Absentee Ballot Overseas Application ED-70

Certificate of Change of Name

Hampton Regional Housing Rehab Program - Application

Marriage License Worksheet

Request for a Certified Copy of a Birth Record

Request for a Certified Copy of a Marriage License

Request for Certified Copy of a Death Certificate

Trade Name Certificate

Reports

Annual Report 2014-2015

Annual Report 2015-2016

Annual Report 2016-2017

Annual Report 2017-2018

Contact Town Clerk

Phone: (860) 455-0073 ext 312
Fax: (860) 455-0027
495 Phoenixville Road

Staff

Shari Smith (R)
Town Clerk
Term End: 11/07/2020