Chaplin Town Clerk Hours:

Sunday: CLOSED
Monday: 9:00am - 3:00pm
Tuesday: 1:00pm - 7:00pm
Wednesday: 9:00am - 3:00pm
Thursday: 9:00am - 3:00pm
Friday: Closed
Saturday: Closed

Town Clerk and Registrar of Vital Statistics: Shari Smith
Phone: (860) 455-0073 extension 312
Email: townclerk@chaplinct.org

Land Record Recording Fee Increase - PA 25-168 – effective July 1, 2025.  Section 411-413 

To request an absentee ballot:

Please fill out an application and return it to the Clerk's office by mail, drop it in our official State of Connecticut Ballot Drop Box located on the porch of the Town Hall near the main entrance (opened 29 days prior to an election) or in person during business hours.  Applications can be obtained from the Clerk in person or at the link below.  

To return a voted absentee ballot:

Ballots can be returned to the Clerk in person during business hours, by the US Postal Service or to the State of Connecticut Official Ballot Drop Box.  If you plan to return your absentee ballot in person by way of the ballot drop box, please be sure to use the State of Connecticut Official Ballot Drop Box located on the porch by the main entrance to the town hall and not the incoming mail box located in the parking lot. If you are mailing the ballot back, be sure to mail it early enough so that it is received in the Clerk's office by the close of polls on election day.

Click here to request an Absentee Ballot

Duties of a town clerk as mandated by Connecticut Statue are as follows:  the town clerk is responsible for the administration & management process specific to land records, elections, vital statistics, licensing & various other municipal records in compliance with state statutes, federal regulations, and local ordinances.

Examples of such duties include: 

• Records land records and provides online access
• Collects municipal & state conveyance taxes
• Microfilms land records & provides for secure storage
• Records, certifies & reports on election process activities (including campaign financing)
• Issues absentee, military and overseas ballots
• Maintains an index to vital events such as marriages, births, deaths, burials and cremations
• Issues dog licenses
• Issues & approves voter registration cards & other permits unique to the jurisdiction
• Records, indexes & files maps, veterans discharges, liquor permits & trade name certificates
• Maintains & posts calendar meeting dates of boards & commissions
• Keeps records of the agenda motions, votes and minutes of meetings of the town, as well as appointments, terms of office, vacancies in office and oaths of office
• Maintaines town ordinances.  **See town clerk for a complete list of ordinances
• Answers inquiries from the general public and municipal officials 
• Complies with Freedom of Information requests
• Trains & evaluates staff
• Prepares capital & operating budgets
• Files & certifies Notary Public certificates State of Connecticut - Notary Public Manual
• Prepares certified copies of documents & affixes seals
• Participates in professional self-development programs & continuing education opportunities
• Does special projects and related work as required & any other requirements mandated by State Statute as amended by law from time to time

Town/State Resources

Chaplin Land Records

Sign up for Protection from Property & Mortgage Fraud from COTT Systems

 Secretary of State Office - Elections and Voting

Connecticut Historic Election Results Archive

Election Results - CT Election Management System

CT Department of Health - Vital Records

State Elections Enforcement Commission 

State of Connecticut Council on Environmental Quality

DEEP Hunting and Fishing License

Trade Name Certificates-State of Connecticut Business Services Division

New Cigarette Dealer License Legislation - effetive October 1, 2024

Military and electors living or traveling overseas can register to vote and apply for an absentee ballot by using the Federal Post Card Application.  Click here for more information on the Uniformed and Overseas Citizens Absentee Voting Act or UOCAVA. 

To Chaplin’s Permanently Disabled Voters:  Voters with permanent disabilities may be eligible for permanent absentee ballot status. Permanent absentee ballot status enables the elector to receive an absentee ballot for each election, primary, and referendum in the municipality in which they are eligible to vote.  The voter must file an application for an absentee ballot (ED-3) and a doctor's certificate stating they have a permanent disability and are unable to appear at the polls.  The doctor's certification should be on letterhead from the doctor's office.  Permanent absentee ballot status does not pertain to referendums with less than 3 weeks notice.  CGS 9-369c.  Contact the Town Clerk's Office for further details.  

Chaplin Subregistrar of Vital Statistics are:

John Adamcewicz, Bacon Funeral Home, 71 Prospect Street, Willimantic, CT 06226,  (860) 423-1234

Christopher Gromko, Potter Funeral Home, 456 Jackson Street, Willimantic, CT 06226,  (860) 423-2211

Contact Town Clerk

Phone: (860) 455-0073 ext 312
Fax: (860) 455-0027
495 Phoenixville Road

Staff

Shari Smith (R)
Town Clerk
Term End: 01/03/2028