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495 Phoenixville Road, Chaplin, CT 06235

Windham County Connecticut

 Phone: (860) 455-0073

 Fax: (860) 455-0027

 Email: assistant@chaplinct.org


“Should the Board of Selectmen enter a contract with the Connecticut State Police for a Resident State Trooper to serve the Town from July 1, 2017 to June 30, 2019?”  TROOPER ADVISORY VOTE RESULTS:  (Yes = 107   No= 63)

Town Clerk

Chaplin Town Clerk Hours:

Sunday: CLOSED
Monday: 9:00am - 3:00pm
Tuesday: 1:00pm - 7:00pm
Wednesday: 9:00am - 3:00pm
Thursday: 9:00am - 3:00pm
Friday: Closed
Saturday: Closed

Town Clerk: Shari Smith
Phone: (860) 455-0073 extension 312
Email: townclerk@chaplinct.org

To Chaplin’s Permanently Disabled Voters:  Voters with permanent disabilities may be eligible for permanent absentee ballot status. Permanent absentee ballot status enables the elector to receive an absentee ballot for each election, primary, and referendum in the municipality in which they are eligible to vote. The voter must file an application and a doctor's certificate stating they have a permanent disability and are unable to appear at the polls.  Contact the Town Clerk's office for further details.

Duties of a town clerk as mandated by Connecticut Statue are as follows: In a designated jurisdiction within Connecticut, elected or appointed, the town clerk is responsible for administration & management process specific to land records, elections, vital statistics, licensing & various other municipal records in compliance with state statutes, federal regulations, municipal charters & local ordinances.

Examples of such duties include: (Directly or through others)

  • Records, processes & indexes land records
  • Computes & collects municipal & state conveyance taxes
  • Microfilms land records & provides for secure storage
  • Records, certifies & reports on election process activities (including campaign financing)
  • Issues absentee ballots
  • Records, indexes &files vital statistics' documents such as marriages, births, deaths, burials, disinterment's, & cremations
  • Compiles statistical data & prepares & submits reports
  • Issues canine licenses
  • Issues & approves voter registration cards & other permits unique to the jurisdiction
  • Records, indexes & files maps, veterans discharges, liquor permits & trade name certificates
  • Maintains & posts calendar of jurisdiction governing body & its boards & commissions
  • Transcribes or files for record minutes, votes, appointments & terms of office & oaths
  • Handles jurisdictional codification of ordinances & regulations
  • Answers inquiries from the general public and officials including research & genealogy
  • Trains & evaluates staff
  • Prepares capital & operating budgets
  • Files & certifies Notary Public
  • Prepares certified copies of documents & affixes seals
  • Participates in professional self-development programs & continuing education opportunities
  • May serve as governing body's representative at designated functions & events
  • Does special projects and related work as required & any other requirements mandated by State Statute as amended by law from time to time


Town/State Resources

Connecticut Town Clerk's Portal

 Secretary of State Office

CT Department of Health

State Elections Enforcement Commission 


WEB GIS Maps and Online Property information are available using MainStreetGis (NOTE: recommended browers -  the latest versions of Goggle Chrome, Internet Explorer, and FireFox).  CLICK HERE TO SEARCH FOR A PROPERY MAP

For Military and people overseas you can get a Federal Post Card Application.  Click here for more information on the Uniformed and Overseas Citizens Absentee Voting Act or UOCAVA


05/08/2017: Final Budget Proposal FY 2017-2018 for Town Meeting



Chaplin Final Proposed Budget FY 2014-2015

Chaplin Final Proposed Budget FY 2015-2016

Chaplin Final Proposed Budget FY 2016-2017

Chaplin Final Proposed Budget FY 2017-2018


Basic Fee Schedule

Dog License Fees

HDC - History Regulations Procedures

Marraige License Laws of Connecticut

November 8, 2016 - Sample Town Ballot Presidential Election

Zoning Regulations


Absentee Ballot - Application for Additional Absentee Ballot

Absentee Ballot Application

Absentee Ballot Application - Referendum Less than Three Weeks - ED-3R

Absentee Ballot Emergency Application

Certificate of Change of Name

Hampton Regional Housing Rehab Program - Application

HDC - Application for Certificate of Appropriateness

Logging Permit Application

Marriage License Worksheet

Notification of Timber Harvest

Request for a Certified Copy of a Birth Record

Request for a Certified Copy of a Marriage License

Request for Certified Copy of a Death Certificate

Trade Name Certificate

Transfer Station - Confirmation of Construction Job

Zoning Permit Application


Chaplin Budget Referendum 05/16/2017

*At its meeting held on April 26, 2017 the Board of Selectmen voted, pursuant to CGS § 7-7, that items #5 and #13 of the Call of the Annual Town Meeting be submitted to a referendum vote at an Adjourned Town Meeting to be held May 16, 2017 at the Chaplin Firehouse, 106 Phoenixville Road (Rte. 198) in said Chaplin from 12:00 Noon to 8:00 P.M.  The question on item #13 shall be advisory only, and the result not legally binding. The questions on the ballot label at said referendum shall read as follows: 


  1.    “Shall the Town of Chaplin appropriate the sum of $8,202,078for the General Government and Education Expenditures for Fiscal Year July 1, 2017 through June 30, 2018 as recommended by the Board of Finance?”

       2. “Should the Board of Selectmen enter a contract with the Connecticut State Police for a  Resident State Trooper to serve the Town from July 1, 2017 to June 30, 2019?”

Absentee ballots shall be available as provided by law to persons applying in person at the office of the Town Clerk during its regular business hours.  Copies of the proposed Annual Town Budget and the proposed Ordinances and Resolution are available for inspection in the Office of the Town Clerk.


Dated at Chaplin, Connecticut, this 26th day of April 2017.



                                                                                                Matthew Cunningham

                                                                                                William H. Rose IV

                                                                                                Irene Schein

                                                                                                CHAPLIN BOARD OF SELECTMEN

Chaplin Annual Town Meeting 05/08/2017

NOTE:  Due to the lengthy agenda the Town meeting will be held earlier this year, starting at 6PM.

RD 11 Referendum - Budget Vote FY 2017-2018 05/02/2017


Office of the Superintendent

304 Parish Hill Road Chaplin, CT 06235-0277

Kenneth V. Henrici (860) 455-9306 Superintendent

April 12, 2017

Town Clerk Town of Hampton Town Clerk Town of Chaplin Town Clerk Town of Scotland Via E-Mail: Town Clerks:

At their meeting on April 11, 2017, the Regional District #11 Board of Education voted to send the vote on the FY 17-18 budget to referendum on Tuesday, May 2, 2017 during the hours of 12:00 noon – 8:00 p.m. at each respective town’s polling places. The budget figure to be voted on is $6,397,047.


Annual Report 2014-2015

Contact Town Clerk

Phone: (860) 455-0073 ext 312
Fax: (860) 455-0027
495 Phoenixville Road


Shari Smith (R)
Town Clerk
Term End: 01/01/2018