495 Phoenixville Road, Chaplin, CT 06235
Phone: (860) 455-0073
Fax: (860) 455-0027
Chaplin Town Clerk Hours:
Sunday: CLOSEDMonday: 9:00am - 3:00pmTuesday: 1:00pm - 7:00pmWednesday: 9:00am - 3:00pmThursday: 9:00am - 3:00pmFriday: ClosedSaturday: Closed
Town Clerk: Shari SmithPhone: (860) 455-0073 extension 312Email: firstname.lastname@example.org
Do you need any of the following from the Town Clerk’s Office while the Town Hall is closed to the Public due to the Coronavirus?
Please know that we are here to assist you in any way we can during this difficult time.
**This is just an overview of some of the services we provide, if you have any question please contact our office and if we can’t help you we will direct you to the office that can.**
As of this date the Presidential Preference Primary has been postponed until August 11th. Also, as of this date Regular Absentee Ballots for the Presidential Preference Primary become available on July 21st.
Land Record Copies, Recordings and Title Searches:
As always, we accept recordings via mail and would prefer that you use this method if at all possible. Our land records can be accessed from the Chaplin Land Records link below. Starting on 3/23 Cott Systems has implemented a no fee subscription service to encourage searching for records online. Details can be found on the RecordHub site. If you need to record a document immediately/in person, please call the Clerk prior to coming. Copies can be requested via mail along with a check for payment. Urgent copies may be requested via phone or email and we can mail or email them to you.
Filing of Death Certificates:
If you are from a funeral home and need to file death certificates and/or obtain burial and cremation permits, please call prior to coming to the office if at all possible. (860) 455-0073 ext 312)
Certified Copies of Birth, Death, and Marriage Certificates:
These can be obtained through the mail. Mail the Town Clerk’s Office a written request (links to the proper forms can be found below under FORMS) along with a copy of your ID, and $20.00 (check) for each Certified copy. We will mail the certified copy to you the day we receive your request. If you absolutely need the Certified Copy immediately you can call our office 860-455-0073 ext 312. Please have your written request, ID, and a check for $20.00 ready and we will have your copy ready for you. If you are unsure of the type of ID required, please call.
Copies of vital records can also be obtained from the Department of Public Health at https://portal.ct.gov/DPH/Vital-Records/State-Vital-Records-Office--Home
If you are getting married in Chaplin within 65 days of your application date, you will need to obtain your marriage license from the Chaplin Town Clerk’s office. Print out and complete the Marriage License Worksheet found under FORMS below. Please call to make an appointment for your marriage license. Both parties will need to be present and show us Identification. There is also a $50.00 charge for the marriage license. You can also pre-order a certified copy of your marriage license at the time of application which will be mailed to you via certified mail. The cost is an additional $20.00.
Mail us the dog’s rabies certificate, spay or neuter certificate, a complete dog license application (found below under FORMS) and a check ($8.00 if spayed/neutered, $19.00 if NOT spayed/neutered as well as any late fees), as well as a stamped, self-address envelope, and we will mail you the dog license. Our mailing address is Town Clerk, 495 Phoenixville Road, Chaplin, CT 06235. Please see the notice about dog licensing in the Notice section below for detailed information.
Duties of a town clerk as mandated by Connecticut Statue are as follows: In a designated jurisdiction within Connecticut, elected or appointed, the town clerk is responsible for administration & management process specific to land records, elections, vital statistics, licensing & various other municipal records in compliance with state statutes, federal regulations, municipal charters & local ordinances.
Examples of such duties include: (Directly or through others)
Chaplin Land Records
Secretary of State Office - Elections and Voting
Election Results - CT Election Management System
CT Department of Health - Vital Records
State Elections Enforcement Commission
WEB GIS Maps and Online Property information are available using MainStreetGis (NOTE: recommended browers - the latest versions of Goggle Chrome, Internet Explorer, and FireFox). CLICK HERE TO SEARCH FOR A PROPERY MAP OR TO GET A FIELD CARD
To Chaplin’s Permanently Disabled Voters: Voters with permanent disabilities may be eligible for permanent absentee ballot status. Permanent absentee ballot status enables the elector to receive an absentee ballot for each election, primary, and referendum in the municipality in which they are eligible to vote. The voter must file an application for an absentee ballot (ED-3) and a doctor's certificate stating they have a permanent disability and are unable to appear at the polls. The doctor's certification should be on letterhead from the doctor's office. Permanent absentee ballots statues does not pertain to referendums with less than 3 weeks notice. CGS 9-369c. Contact the Town Clerk's office for further details. (note: Permanent Absentee Ballots do no pertain to referendums with less than 3 weeks notice. CGS. § S9-369c).
Military and electors living or traveling overseas can register to vote and apply for an absentee ballot by using the Federal Post Card Application. Click here for more information on the Uniformed and Overseas Citizens Absentee Voting Act or UOCAVA.
Chaplin Final Proposed Budget FY 2014-2015
Chaplin Final Proposed Budget FY 2015-2016
Chaplin Final Proposed Budget FY 2016-2017
Chaplin Final Proposed Budget FY 2017-2018
Chaplin Final Proposed Budget FY 2018-2019
Chaplin Final Proposed Budget FY 2019-2020
Chaplin Final Proposed Budget FY 2020-2021
RD11 Proposed Budget for FY 2019-2020
RD11 Proposed Budget for FY 2020-2021
1152019 List of Elected Officials
2019 Annual Meeting Dates of Chaplin Boards and Commissions
2020 Annual Meeting Dates of Chaplin Boards and Commissions
2020 Meeting Schedule
Basic Fee Schedule
Contract - CES Principal Kevin Chavez
Marraige License Laws of Connecticut
Plan of Conservation and Development - 2010
RD 11 7-1-16 to 6-30-18 Administrators Contract
RD 11 7-1-18 to 6-30-21 Administrators Contract
Superintendents Contract 2018-2019
Superintendents Contract 2019-2021
Absentee Ballot Application ED-3 - English
Absentee Ballot Application ED-3 - Spanish
Absentee Ballot Application for Additional Absentee Ballot ED-3A
Absentee Ballot Application Referendum Less than Three Weeks Notice ED-3R
Absentee Ballot Emergency Application ED-3E
Absentee Ballot Overseas Application ED-70
Certificate of Change of Name
Dog License Application
Hampton Regional Housing Rehab Program - Application
Marriage License Worksheet
Request for a Certified Copy of a Birth Record
Request for a Certified Copy of a Marriage License
Request for Certified Copy of a Death Certificate
Trade Name Certificate
Notice of Party Endorsements for Registrar of Voters and Justice of the Peace 05/21/2020
2020 Delegates to Convention 05/19/2020
Regional District 11 Financial Audit Year Ending June 30, 2019 05/19/2020
June is Dog Licensing Month 05/16/2020
Board of Finance Budget Public Hearing 05/11/2020
Annual Report 2014-2015
Annual Report 2015-2016
Annual Report 2016-2017
Annual Report 2017-2018
Annual Report 2018-2019
Audit Report - FY Ending June 30, 2006
Audit Report - FY Ending June 30, 2007
Audit Report - FY Ending June 30, 2008
Audit Report - FY Ending June 30, 2009
Audit Report - FY Ending June 30, 2010
Contact Town Clerk
Phone: (860) 455-0073 ext 312 Fax: (860) 455-0027 495 Phoenixville Road
Shari Smith (R)
Term End: 01/04/2022
MEETING HAS BEEN CANCELLED
Chaplin Town Hall 495 Phoenixville Road Chaplin, CT 06235
Town Hall Hours
Monday: 9AM to 3PM Tuesday: 1PM to 7PM Wednesday: 9AM to 3PM Thursday: 9AM to 3PM Friday: Closed
Phone: (860) 455-0073
Receive occasional newsletters from our First Selectman, along with notices and emergency notifications, by email.
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